JobDiva Staffing and Recruiting Software Capabilities

JobDiva’s recruitment solutions have several benefits that will streamline your employment process. Whether you want to synchronize your Outlook with emails and calendars, or you want to manage your employees’ schedules from one place, all that is possible with the staffing solutions from JobDiva.

Here you will find a list of the capabilities of our staffing software. Under each category of recruiting solutions are details of that capability and a presentation link. You are one click away from learning about new job requisitions or resume harvesting, all part of the recruitment solutions provided by JobDiva. Learn about the job dashboard or candidate searches by scrolling through the staffing software’s capabilities. You will find JobDiva offers you the powerful staffing solutions you need to succeed.


  • JOBDIVA INTRODUCTIONView Presentation
    - JobDiva is an end-to-end talent management system
    - JobDiva is delivered as a service
    - JobDiva boosts an organization's capacity to service client needs Top
  • SEARCHING FOR QUALIFIED CANDIDATES View Presentation
    - Search Resumes Utilizing Boolean Logic Qualified by Years of Experience
    - Refine Candidate Lists by Geography, Pay Range, Education and Other
    - Exclude Criteria to Narrow Search Further
    - Search resumes for the synonyms and the implications of the required Skills
    - Utilize Qualifying Parameters that Leverage Pre-Screened Candidates
    - Perform Text Searches on Privately Defined Attributes of Candidates
    - Browse Skilled Candidate Pool and Availability Irrespective of the Existence of an Opening Top
  • NEW JOB REQUISITIONSView Presentation
    - Enter and Maintain Job Requisitions through a Simple Data-Rich Interface
    - Use Optional, Configurable Job Catalogs to Create New Positions Fast
    - Track Each Candidate from Submittal to Start Date
    - Follow an Intuitive, Self-Regulated Work Flow Process
    - Quickly Access Relevant Lists for Each Job
    Matching Candidates
    Candidates Contacted via Email Merge
    Candidates Expressing Interest in Response to Email Merge
    Candidates Applying through Advertisement of the Job
    - Instantly Calculate Margins, Cost and More with CalcuDiva
    - Auto-Post Openings To Job Boards and Your Own Portal
    - Benefit from Ongoing Electronic Sourcing of Candidates
    - Prompt Harvesting of Fresh Candidates from Job Boards
    - Email a Job Description—automatically cleansed of sensitive details—to a Potential Candidate or Recruiter with One Click Top
  • EMAILView Presentation
    - Access Your Outlook (or any IMAP-Compliant Email Servers) Through JobDiva’s Diva-Mail
    Email
    Contact
    Calendar
    - Synchronize JobDiva’s CRM Components with Outlook
    Contact
    Calendar
    - Process Incoming Email for Candidates and Contacts
    - Save and Track All Transactional Email in JobDiva and Outlook
    - Event-Driven Email Alerts
    - Associate Emails with Events, Reminders and Tasks
    - Take Advantage of Rich Text Features for All Emails Top
  • CALENDARView Presentation
    - Let Calendars Update Themselves: Recruiting Activities, such as Interviews or Hires, Automatically Updated to Individual or Group Calendars
    - Synch JobDiva Calendar to Your Outlook and Smart Phones
    - Drive Your Daily Activities with Featured Events, To Do lists, and Reminders
    - Glide Over Clear, Logically Designed Format Top
  • OUTLOOK SYNCHRONIZATION View Presentation
    - Sync Your Outlook Calendar with Your JobDiva Calendar
    - Sync Your Outlook Contacts with Your JobDiva CRM Database
    - Sync Emails to Take Advantage of Diva-Mail features
    - Control Rules of Synching Utilizing Various Setting Options Top
  • CONTACT RELATIONSHIP MANAGEMENT View Presentation
    - Track Relationships through Notes, Attributes, Events, To Do’s, Submittals, Interviews, Hires, Sales Milestones, Sales Pipelines and more.
    - Sync all Contacts and Related Events with Calendars and Smart Phones
    - Track Contact Email
    - Manage Organizational Hierarchies
    - Set Candidate Submittal Guidelines at the Company Level That Will Flow Down to Contacts/Hiring Managers, Jobs, etc.
    - Set Discount Structure at Company Level That Will Flow Down to Contacts/Hiring Managers, Jobs, etc.
    - Categorize Contacts
    - Set Access Permissions to Contacts
    - Search on Configurable Sales Pipeline
    - Create and Manage User-Defined Fields
    - Create Email Marketing Campaigns Top
  • FLEXIBLE/PER DIEM STAFFING View Presentation
    - Manage Workers Schedules and Assignments from Calendar
    - Record and Store Licenses & Certifications on a Candidate’s Page
    - Set Alerts and Generate Reports for Expiring Licenses & Certifications
    - Quickly Create of Submittal Packages, Bundling Resumes with Other Relevant Documents
    - Manage Shifts, Employees, Jobs and Facilities with Flexible, Layered Calendars
    - Allow Candidates to Check Their Calendars and Set Unavailability Top
  • EMAIL MERGE View Presentation
    - Target People with the Right Experience
    - Save Time with Customizable Email Templates
    - Deliver Rich Text Emails
    - Automatically Generate Records of Merges Top
  • AUDIT TRAIL View Presentation
    - View All Your Activities
    - View All Your Moves on the System
    - Look at Recently Viewed Candidates, Companies and Contacts
    - View Submittal Metrics
    - Review Self-Maintaining Jobs Dashboard
    - Utilize Notes to Self-Monitor Recruiting Process
    - Draw on JobDiva’s Best Practices Guide for Detailed Information on Meeting OFCCP and EEO Requirements Top
  • VMS SYNCHRONIZATION View Presentation
    - Automatically Sync Your Database of Jobs with All Vendor Management Systems
    - Watch New VMS Jobs Open in Real Time in JobDiva
    - Watch Existing VMS Jobs Update in Real Time in JobDiva
    - Opt to Receive Email Notifications Whenever a Job Opens, Closes or Updates
    - Automatically Cleanse Sensitive Data Top
  • RESUME HARVESTING View Presentation
    - Intelligently Automatically Create an Extensive Database of Candidates
    - Use Job Board IDs in the Most Effective Manner
    - Watch JobDiva Harvesters Source Resumes Based on Your Criteria
    - Sleep Well Knowing That JobDiva Harvesters Are Working Silently in the Background for You 24 Hours a Day, 7 Days a Week Top
  • SAAS MODEL View Presentation
    - Free Yourself from Software and Hardware Maintenance
    - Access JobDiva from Anywhere
    - Inoculate Your Company from ‘Versionitis’
    - Stay Up to Date Top
  • JOBS DASHBOARD View Presentation
    - ‘Drive’ Your Day with a Dashboard View of Your Jobs
    - Take in All Open Jobs at a Glance
    - Travel Directly to Priority Items
    - View Dashboards at Individual, Division, or Group Level Top
  • SUPPLIER PORTAL View Presentation
    - Define Suppliers
    - Distribute Job Requirements
    - Receive and Review Candidates
    - Communicate Easily with Suppliers Top
  • CONFIGURABILITY View Presentation
    - Tune JobDiva to Your Liking
    - Assign Permissions
    - Choose Your Alerts
    - Define System Attributes Top
  • E-Verify E-Verify
    - Run Employment Verification program through JobDiva, one of a select group of official ‘Employer Agents’
    - Determine eligibility of New Hires to work in the United States leveraging hundreds of government databases
    - Track historical data in flexible reporting
    - Receive email updates regarding status updates Top
  • HOT LISTS View Presentation
    - Create Dynamic Collections of Qualified Candidates
    - Create Files of Candidates
    - Share Hotlists among Users
    - Email Merge Candidates on Hotlists Top
  • REPORTS & METRICS View Presentation
    - Utilize Extensive Body of Database Reports
    - Utilize Extensive Body of Activity Data Reports
    - Gain from Automated Data Collection
    - Run Reports Using Multiple Filters
    - Export Reports to Microsoft Excel®
    - See Your Activity-Trail Down to the Minute
    - Keep Rich, Detailed Records of Submittal Metrics Top
  • USER DEFINED FIELDSView Presentation
    - Define Fields at the Contact or Company Level to Enrich Your CRM
    - Define Fields for Candidate Records
    - Define Fields for Jobs
    - Define Fields for Starts
    - Choose from a Variety of Field Types
    - Mask Data for Privacy Top
  • TEMPLATES View Presentation
    - Pre-Format Email Templates for Merges and Activities
    - Keep Candidate Attributes in Data Sheet Templates
    - Save Candidate References Q&A in Templates Top
  • PRIVACY & PERMISSIONSView Presentation
    - Control Access to View and Edit
    - Assign User Permissions
    - Own Your Activities Top
  • CALCUDIVA View Presentation
    - Maximize Each Deal’s Profit
    - Easily Calculate Margins
    - Utilize Targeted Margins to Strike the Best Deal
    - Negotiate the Best Bill Rate and the Best Pay Rate
    - Account for Various Employment Relationships
    - Factor in Corporate Discounts Automatically or Manually
    - Account for Other Overheads and Expenses Top
  • HELP & BEST PRACTICESView Presentation
    - Use Content Rich JobDiva Help Section
    - Leverage Content Rich Best Practices Guide
    - Easily Refer to the What’s and the How’s of Functions
    - Leverage the Why’s for Optimal Performance
    - Search by Phrase or Topic of Interest
    - Read Priority Topics for Essential Guide Top
  • CANDIDATE PORTALView Presentation
    - Let Candidates Peruse Jobs and Apply Easily
    - Give Candidates the Tools to Create and Update Resumes
    - Give Candidates Ability to Manage Their Own Calendar
    - Allow Candidates to Upload Documents Top
  • CANDIDATE INFORMATION MANAGEMENTView Presentation
    - Save Time with Automatic Resume Parsing and File Creation
    - Manage Candidate Relationships
    - Manage Candidate’s Calendar and Availability
    - Let JobDiva Guide Recruiters through Reference Gathering
    - Find Ideal Jobs, Forward Resumes, Measure Candidate’s Qualifications Against a Job, Electronically Format Resume, and Much More
    - Flip Easily Through Virtual Stacks of Resumes
    - Access Live & Saved Candidate Emails Top
  • EEOView Presentation
    - Let JobDiva collect EEO Data from Applicants
    - Utilize Automatically Stored Data for Reporting and Auditing Purposes
    - Comply to OFCCP Guidelines With Existing JobDiva Capabilities
    - Draw on JobDiva's Best Practices Guide Top
  • DIVA FINANCIALSView Presentation
    - Integrate Front Office and Back Office Financial Processes
    - Bill and Pay
    - Import Timesheets Electronically
    - View an Array of Financial Reporting
    - Generate Commission Reports Top
  • LARGE COMPANY MANAGEMENTView Presentation
    - Manage Multiple Divisions
    - Track Metrics by Division
    - Service Various Verticals and Staffing Types
    - Become an MSP Top
  • DIVA VMSView Presentation
    - Offer Clients Your Diva VMS
    - Become an MSP
    - Manage Third Party Suppliers Top
  • NEW RELEASESView Presentation
    - Be Part of the Future
    - Leverage Content Rich Best Practices Guide
    - Benefit from JobDiva's Rigorous Development Strategy
    - Filter out the Fluff, the Fads and the Distractions
    - Free Yourself from 'Versionitis'
    - Don't Pay for Upgrades or Fixes Top
  • TRAININGView Presentation
    - Easily Learn an Ergonomically Mature System
    - Receive Onsite Training From Knowledgeable Staff
    - Pay Nothing for Ongoing Training Top
  • SECURITYView Presentation
    - Store Your Data Safely Manage Multiple Divisions
    - Control Access to SystemTrack Metrics by Division
    - Let JobDiva Manage Disaster Recovery Plans
    - Receive Security Assessments Top
  • PHONES & BUSINESS INTELLIGENCE (ShoreTel Sky Integration)
    - JobDiva integrates seamlessly with ShoreTel Sky’s Cloud Phone system
    - Leverage Click-to-Dial, which allows outbound calls to be placed with a click from any location in JobDiva where phone numbers are displayed
    - Receive Inbound Call Alerts displaying contact information of the caller
    - Capture details of calls with no manual entry when you click-to-dial via automatic notes
    - Measure sales, support, and operational success using Real-Time Analytics Top